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ClubLand

Features

Everything a term needs, in one place

ClubLand is in active development. The capabilities below are the first release; the rest of the roadmap is shaped with our pilot providers.

Bookings and enrolment

Take trials, block bookings and term enrolments without a spreadsheet in sight.

  • Public class listings with live capacity
  • Trials that convert into enrolments
  • Waiting lists with ordered promotion
  • Your colours and logo on the booking page, and an embed for your own website
  • Utilisation, trial-conversion and enrolment-movement reports

Payments

Charges, payments, credits and arrears, kept separate from your class records. Payments are recorded in ClubLand as they arrive; taking them through ClubLand is on the roadmap.

  • Term fees and one-off charges, with sibling discounts
  • Payments and credits recorded against each charge
  • Arrears and a monthly finance summary, with CSV export

Registers and attendance

Mark off a class from the side of the hall, on the device you already have with you.

  • Mobile-first registers for instructors
  • Absences, including those a family reports ahead of time
  • Attendance history per attendee, and attendance reports by class
  • A lead instructor for each class, and cover for a single session

Family records and safeguarding

Everything a responsible provider must know about a child, held once and available to the people running the class.

  • Guardians, emergency contacts and consents per child
  • Medical and safeguarding notes with a full audit trail
  • Custom fields for the questions only your school asks

Parent communication

Reach the right families with the right message, and keep a record of what was sent.

  • Messages to a whole class or to one family
  • Session reminders and booking confirmations in the parent portal
  • A full communication history

On the roadmap

Planned next

Sequenced with pilot providers rather than guessed at in advance.

Taking payments

Card and Direct Debit collection through a payment processor, recurring subscriptions, and retries when a payment fails. Today a payment is recorded in ClubLand, not taken by it.

Automations

Configurable reminders, trial follow-ups, waiting-list offers and failed-payment chasing per provider, and messages by email as well as in the parent portal.

Staff records

Staff roles, lead instructors and session cover are live. Availability, and DBS and qualification records, are next.

Your own web address

Booking pages carry your branding and embed in your own website already. Serving them from your own domain is next.

Multi-venue operations

Venues and rooms are live. Running several sites as one business, including franchise structures, is next.