Built for activity providers

Run the classes. Lose the admin.

ClubLand brings bookings, enrolments, payments, registers and parent communication into one system — so your team spends its time teaching rather than chasing spreadsheets, inboxes and payment links.

Join the pilot See how it works

Dance schools
Sports academies
Swimming schools
Holiday clubs

Illustration of a provider's weekly timetable — Illustrative: a provider's weekly timetable

The problem

Most providers are running four systems that do not talk to each other

A booking form here, a spreadsheet there, a payment tool that knows nothing about your timetable, and an inbox holding the rest together. ClubLand replaces that with one record of the truth.

Today

Bookings arrive by email, text and word of mouth
Registers live on paper or in a shared spreadsheet
Payment chasing eats an evening every month
Parent updates are copied between systems by hand

With ClubLand

Parents book and manage places themselves
Registers are ready on the device already in your pocket
What each family owes is on the record, and in their portal
Messages go to exactly the right families, on the record

Core capabilities

Five things every activity provider has to get right

ClubLand is being built around the work that actually fills a provider's week.

Bookings and enrolment

Take trials, block bookings and term enrolments without a spreadsheet in sight.

Public class listings with live capacity
Trials that convert into enrolments
Waiting lists with ordered promotion
Your colours and logo on the booking page, and an embed for your own website
Utilisation, trial-conversion and enrolment-movement reports

Payments

Charges, payments, credits and arrears, kept separate from your class records. Payments are recorded in ClubLand as they arrive; taking them through ClubLand is on the roadmap.

Term fees and one-off charges, with sibling discounts
Payments and credits recorded against each charge
Arrears and a monthly finance summary, with CSV export

Registers and attendance

Mark off a class from the side of the hall, on the device you already have with you.

Mobile-first registers for instructors
Absences, including those a family reports ahead of time
Attendance history per attendee, and attendance reports by class
A lead instructor for each class, and cover for a single session

Family records and safeguarding

Everything a responsible provider must know about a child, held once and available to the people running the class.

Guardians, emergency contacts and consents per child
Medical and safeguarding notes with a full audit trail
Custom fields for the questions only your school asks

Parent communication

Reach the right families with the right message, and keep a record of what was sent.

Messages to a whole class or to one family
Session reminders and booking confirmations in the parent portal
A full communication history

Illustration of an attendance register on a tablet — Illustrative: taking the register from the side of the hall

Mark attendance on the device you have with you

No laptop required. Open the register on your phone or tablet, mark each child as they arrive, and save the whole register in one go.

Works on any device with a browser
Saved together, and visible to everyone running the class
Attendance history per attendee

Who it is for

One platform, many kinds of provider

Different activities, the same operational shape: terms, classes, attendees, registers, payments and parents.

Dance and performing arts

Graded classes, multiple studios, show and exam seasons.

Football and sports academies

Age groups, squads, multi-venue sessions and termly fees.

Swimming schools

Levels, tight capacities and rolling intakes.

Music and tutoring

Small groups, one-to-one lessons and short courses.

Gymnastics and martial arts

Trials, age-banded classes and waiting lists.

Holiday clubs and camps

Short bursts of high-volume booking with day-by-day capacity.

For parents

Parents get an account, not a one-off checkout

Providers keep the relationship. Parents get somewhere sensible to manage it.

Book without a phone call: Find a class, check availability and book a trial or a full term in a few taps.
One account, all attendees: Children, adults, medical notes and consents in one place — and it works across the providers a family uses.
Payments they can see: What they owe each provider and what they have paid, with a receipt for each payment recorded.
Updates that reach them: Class changes, reminders and school news, in their parent portal and only for the families they actually apply to.

Illustration of a parent booking a trial on a phone — Illustrative: booking from a phone

How it works

Set it up once, then run your term

No migration project and no consultant. The aim is a provider up and taking bookings in an afternoon.

Step 1
Set up your school
Add venues, terms and classes once. Your timetable becomes the source of truth for everything else.
Step 2
Open bookings
Share your branded booking page or embed it in your existing website. Parents book trials and places themselves.
Step 3
Run the term
Take registers, manage waiting lists and message families without leaving the class you are teaching.
Step 4
Keep track of fees
Raise charges, record payments as they arrive and see who is in arrears, while families see what they owe in their own portal.

We are looking for a small group of pilot providers

ClubLand is in active development. If you run classes and you are tired of stitching tools together, we would like to build the first release with you.

Join the pilot Explore the features